KPI Based Facility Management Platform
Take informed and data driven based decisions by tracking Maintenance Key Performance Indicators
KAIZEN FACILITY MANAGEMENT PLATFORM AVAILABLE ON APP STORE AND PLAY STORE
Enterprise Dashboard Interface
Single Window View for Multi Sites, excellent control over operation & maintenance
Billing Generated(Cr)
548
Helpdesk Ticket/IVR
150000
Units Managed
81000
Assets
4000
Asset Management & PPM
Manage Facility Assets & Operations
What is Facility Management System?
Facilities management (FM) system enables organizations to manage their entire repair and maintenance program from a web and mobile based dashboard. This type of software is designed to help businesses save time and money by properly managing their buildings, assets, and occupants more efficiently and effectively.
With a robust facilities management platform, multi-site facility managers can perform a range of functions related to ongoing maintenance and repair, including asset management, commercial contractor sourcing and compliance, work order fulfillment, preventive maintenance scheduling, invoicing, and data analytics. The right tools allow FM teams to adequately track usage of space, analyze spending patterns over time, increase energy efficiency, and cut costs – all while enhancing communications with service providers and internal stakeholders.
Key Benefits of Facilities Management Software
A robust platform will facilitate a range of tasks necessary to ensure 24/7 brand support across all locations while also providing strategic insights into maintenance costs and resource allocation. Key benefits of facilities management software include streamlined contractor invoicing and payment processing, improved visibility into work order management, and increased access to facilities data:
Repair & Maintenance Management
The primary responsibility of any FM team is keeping assets in optimal working condition, which involves proactive scheduling of any needed repairs or maintenance (R&M). The right software makes it easy to submit work orders on the go, track their status, and ensure completion.
Parts & Supply Management
FM software provides an easy-to-use mechanism where businesses can buy approved sourced and contracted materials. Maintaining control over these purchases helps businesses save money, ensure quality, streamline ordering, and keep track of warranties.
Settlement/Payment Processing
Using facility management software, contractor invoices can be submitted online, validated against contracted rates and applicable sales taxes, coded for G/L processing, and linked with third-party accounting systems.
Asset Management
FM software provides a single platform where a comprehensive record of all equipment and locations, including all work history and maintenance records, can be stored. This simplifies the tagging, management, and tracking of equipment warranties, mandatory inspections, and planned maintenance.
Proposal Management
Most facility management platforms offer digital RFP management, which allows FMs to easily send a Request for Proposal (RFP) to one or more contractors, monitor RFP status, and quickly accept or sign contracts.
24 * 7 Access
Facility management software often includes call center access for 24/7 work order submissions by location staff over the phone. This allows for formal follow-up of time-sensitive service requests to ensure timely contractor performance and reassignment, if needed.
Contractor Sourcing and Management
Facility teams can access qualified, vetted, and insured contractors and all contractor data, including W-9 forms and insurance information, through a centralized database. This simplifies the contracting process and ensures higher quality work at a lower cost.
Preventive & Scheduled Maintenance
Preventive maintenance is the key to keeping R&M costs down. With FM software, you can schedule, authorize not-to-exceed (NTE) pricing, and validate all preventive and scheduled facility maintenance events – including mandatory inspections.
Open and Scalable Architecture
Cloud and SaaS-delivered facility management software works regardless of the underlying IT platform and can easily be adapted to company-wide system updates or changes.
Facilities Management Software Features
FAQs About Facility Management Software
Facility management software is designed to streamline repair and maintenance programs by automating the work order process, facilitating preventive maintenance, and providing a wealth of valuable data around facility performance and spend.
Of course, every business has different needs when it comes to facilities management. Before implementing an FM software solution, businesses should consider the following questions:
What are the Types of Facility Management Software?
There are several types of facilities management software on the market today. CAFM software, which stands for Computer-Aided Facility Management, offers administrative capabilities to facilities managers such as tracking, management, planning, and reporting on physical spaces and business locations. CAFM software serves primarily as a database for FM related equipment, spending, and activities/
CMMS (Computerized Maintenance Management Software) is another type of facility management software that contains many of the same features as CAFM software but provides a somewhat deeper look into a company’s maintenance planning and execution. CMMS software may include automated maintenance scheduling and tracking capabilities; it is particularly geared towards preventive maintenance.
How Can FM Software System help Businesses Cut Costs?
Implementing a software platform is one of the fastest ways to reduce facility management spending. Simply moving from an error-prone, inefficient pen-and-paper system to a digitized and automated platform decreases the time and resources that must be dedicated to work order management, allowing teams to instead focus on forward-thinking, preventive measures. Plus, access to advanced analytics makes it easy to pinpoint patterns of overspend and core areas of improvement so that these can be quickly addressed and reversed.
Facility management software also integrates with third-party financial systems to help businesses improve transparency into R&M spending, avoiding the time-consuming process of manual data entry. Businesses can access valuable metrics such as cost per square foot per year, per user, per workplace, per month, and many other relevant reports. This data helps facilities teams identify areas that need improvement and come up with solutions to strategically reduce costs.
Finally, the right software makes it easier for businesses to enact preventive maintenance schedules.
Preventive maintenance saves money by reducing the number of breakdowns and emergency repairs that a business experiences each year, while also preventing warranty leakage and unnecessary equipment replacements. With an automated preventive maintenance schedule in place, assets will last longer, and overall maintenance spending will be greatly reduced.
What is the ROI ( Return on Investment) of Facility Management Software?
Facility management software typically has a strong ROI, especially for multi-location businesses whose facilities programs have previously been run on pen-and-paper. Oftentimes, the savings brought about solely by switching to electronic payment processing (as opposed to manual invoicing) is enough to offset the cost of the software, and then some.
To estimate potential ROI for facilities management software, multiply your total annual maintenance expense by the total annual savings percentage expected as a result of the software implementation. This value represents your total annual efficiency savings. Subtract the cost of the FM software from the total annual efficiency savings to determine total annual ROI savings.
More Facility Management Resources
iSociety Manager – Implement High Administrative Efficiency In Society Complex
Many housing complexes are in dire need of proper administration as now they are more than just a couple of block of flats. With modern construction technology, small apartment complexes have transformed into huge areas with blocks that span high floors and a residential area that is expansive and inclusive of latest residential features.
iSociety Manager - Make Facility Or Society Administration Quick, Simple, Easy
Since the number of apartments inside the complex span into thousands, there needs to be an effective system in place to manage them accurately throughout the year. Look into implementing facility asset management software as it offers a one-stop solution for administrative needs for a vast society complex.
Facility management software India offers various features that enable you to carry out a vast number of activities quickly and conveniently. The society administrative manager has to keep track of various tasks simultaneously, communicate, disperse notices, carry out maintenance and much more. Furthermore, if there are any complaints from any residents or a group of residents, it has to be resolved right away. What better way of carrying out all such responsibilities and activities than by using the iSociety Manager – very robust and modern facility management software.
Key Features to Note
In order to introduce the highest levels of ease into work, the software used for facility management must be comprehensive and address various aspects of society administration. The key benefit in implementing it is its automation of various work processes, by which they can be done quickly. Some of the key activities that are carried out by it automatically include:
- Creation of maintenance and utility bills at the beginning of each month and their dispersal
- Recording of resident complaints through a logging system wherein they can get into their account and send complaints
- Tracking of complaints till their ultimate resolution and closurel
- Sending of notices to various residents at the same time, thus enabling hundreds of tenants to get it at the same time
- Automatic bill payment facility by which residents can make maintenance and utility bill payment in just seconds through payment gateway
In addition to these automated processes, the software introduces greater efficiency into facility management by assisting in maintaining accounts accurately. Complex activities such as tracking of income and expenses, creation of profit and loss account, balance sheet, general ledger etc, can be done using it, in just minutes.
It cuts down unnecessary costs, time and efforts in carrying out administrative activities. Let’s take the example of preparing bill or notices and sending them to hundreds of residents. This is an activity that can take a couple of days to complete, if it was done manually. However by implementing the software, it can be done quickly, efficiently and without incurring high costs.
Manages Finances and Prevents Overspending
The foremost requirement for a society to function accurately is implementation of an effective system that manages finances accurately as it is the key means for carrying out regular maintenance. With this software, at any time any accounting activity can be quickly recorded and also later tracked. The administrative heads of the complex can check available funds for maintenance activities at any time. Such complex finance management activities, which can take hours and many staff to complete is finishes quickly through the smart iSociety Manager.
Implements Stringent Security Measures
What about society security ….as today it is all the more important to implement steps by which theft or fraud is stopped at the gates of the complex? In this context, the iSociety manager has visitor, vehicle and maid tracking features by which all movements in and out of the complex is recorded and tracked. Residents can notify the gate to stop unauthorized people from getting inside and likewise anyone coming in a vehicle can be checked for their identity and then allowed inside. Similarly maids have to show their attendance through a Smart Card which they should use to record their in and out of the complex.
The various feature of the iSociety Manager make it the best facility management software, inclusive of state-of-the-art features that enable it to carry out a wide range of functions with highest efficiency, delivering outmost satisfaction to administrative heads and residents alike.